Travel Date
Provide the date of travel and include every date where the requirement covers several days.
To arrange minibus, coach or private group transport, start with the travel date, passenger numbers, pickup location, destination and required timings. Luggage, additional stops, airport details and the wider itinerary should also be included where they apply.
You do not need a perfectly finished itinerary before making an initial group transport enquiry. The most important details are the date, number of passengers, where the journey begins, where the group needs to go and when they need to travel.
From there, information such as luggage, additional stops, return journeys, flight details and vehicle requirements helps build a more complete picture of the minibus or coach hire requirement.
Provide the date of travel and include every date where the requirement covers several days.
Give the expected passenger number so the vehicle requirement can be assessed against the size of the group.
Provide the exact pickup address where possible, including the hotel, airport, station, venue or other collection point.
Include the final destination and any planned stops that form part of the journey.
State the requested pickup time and, where important, the time the group needs to arrive at the destination.
Include the name and contact details of the person arranging the transport so booking information can be kept together.
Date + passenger number + pickup + destination + timing is enough to begin a straightforward group transport enquiry. Additional information can then be added according to the journey.
A basic minibus or coach booking may only require one pickup and destination. More detailed journeys need additional information so the transport can be assessed properly.
Providing these details at the enquiry stage can also help identify issues such as luggage capacity, several passenger groups or additional vehicle movements before the transport is confirmed.
For airport group transfers, include the airport, flight number, arrival or departure details, passenger number and onward destination.
State the expected quantity of large suitcases, cabin bags and any oversized items such as golf equipment or event materials.
If return transport is required, include the return date, pickup point and timing rather than assuming it forms part of the outward journey.
Include hotels, venues, restaurants, stations and other planned stops so the full journey can be considered rather than only the first and final locations.
For conferences and events, provide the individual movements, passenger groups, hotels, venues and timings rather than only the total number of attendees.
For transport across several days, separate the itinerary by date and include the known journeys, hotels, destinations and passenger requirements for each day.
The more complete the information, the easier it is to understand the actual transport requirement. Use this checklist for minibus hire, coach hire, airport transfers, corporate journeys, private groups and event transport.
Include the travel date, requested pickup time and any important arrival time at the destination.
Provide the expected passenger number for each journey, especially where the group size changes during the programme.
Use exact addresses or identifiable hotels, airports, stations and venues wherever the information is available.
Include suitcases, cabin bags and oversized equipment where storage could affect the vehicle required.
Add intermediate stops, return transport and other known movements so the complete requirement is visible.
Provide the booking contact's name, email and contact number, together with company details where the transport is being arranged for an organisation.
You can still make an enquiry. Clearly identify which details are confirmed and which remain provisional. The transport requirement can then be discussed using the information currently available without treating estimates as final details.
Tell us your travel date, passenger numbers, pickup and destination, timings and luggage requirements. For airport, corporate, event or multi-day transport, include the wider itinerary and additional movements where available.