Who Is Travelling?
Establish the number of delegates, employees, executives, clients or guests requiring transport for each movement.
Corporate event transport moves delegates, employees, clients or guests between hotels, venues, airports and other locations as part of the event schedule. The transport plan should be built around passenger numbers, timings, locations and the wider programme.
The event itinerary determines when transport is required. Once the programme is understood, each passenger movement can be mapped to the correct time, location and destination.
Establish the number of delegates, employees, executives, clients or guests requiring transport for each movement.
Hotels, offices, stations, airports and event venues should be identified precisely rather than treated as general areas.
Transport timings should support the event schedule, including when passengers need to arrive rather than only when they need to leave.
Each movement needs a defined destination and should fit logically into the journeys that take place before and after it.
Build the event schedule first and the transport schedule around it — not the other way around.
Corporate events rarely consist of one journey. Different passenger groups can require different movements throughout the programme.
Moving delegates or guests from the airport to their hotel, event venue or another destination.
Moving groups between accommodation and the main event, conference or meeting location.
Repeated or scheduled group movements between designated locations during an event programme.
Transfers to dinners, receptions, hospitality venues or other scheduled parts of the programme.
Separate transport requirements for executives, speakers, hosts or smaller passenger groups where required.
Moving passengers from hotels, venues or other locations to airports and stations after the event.
Passenger numbers should be understood by movement rather than relying only on the total number attending the event.
Vehicle type should reflect the passenger numbers, luggage, journey and requirements of that particular movement.
Hotels and venues may have different access arrangements, so pickup and drop-off locations should be established before operation.
Work backwards from when passengers need to arrive and consider the practical journey rather than using only the event start time.
Organisers, passengers and the transport operation should have clear information about the relevant movements.
Good event transport should support the programme without becoming the programme. Passengers should know where they need to be, while the movements operate around the event schedule.
Send us the event dates, passenger numbers, hotels, venues, required timings and individual movements. The transport requirement can then be assessed around the complete programme.