Build the Group List
Identify who is travelling, the number of passengers within each movement and a suitable lead contact.
Corporate airport transfers coordinate the movement of executives, delegates, employees or guests between an airport and their hotel, office, venue or onward destination. The transport plan should reflect the flights, passenger groups, luggage and wider business itinerary.
Corporate airport transport can involve one executive, an entire delegation or multiple passenger groups arriving on different flights. The first job is understanding who needs to move, when and where.
Identify who is travelling, the number of passengers within each movement and a suitable lead contact.
Record the relevant flight details so passengers arriving at similar times can be considered within the wider transport schedule.
Passenger numbers, luggage, journey requirements and group structure determine the type and number of vehicles required.
Hotels, offices, conference venues and other destinations are then built into the transport plan for each passenger movement.
Corporate airport transport is often a scheduling exercise, not simply an airport pickup. Multiple passengers, flights, vehicles and destinations may need to operate as one programme.
The transport arrangement changes depending on whether everyone arrives together or the passenger programme is spread across different flights and times.
When passengers arrive together, the requirement may be relatively straightforward: assemble the group, load the luggage and transfer everyone to the agreed destination in suitable group transport.
Different flight times can require several vehicle movements. Passengers may need to be grouped by arrival, terminal, destination or timing rather than treated as one airport transfer.
Avoid allocating one vehicle per passenger automatically. Where the itinerary allows, passengers with compatible arrival times and destinations can be planned as logical group movements.
Record the relevant flight, arrival or departure date and airport information for each movement.
Know who is travelling and how passengers are grouped across the transport schedule.
Account for suitcases, cabin bags and any additional equipment when selecting the vehicle.
Vehicle size and specification should reflect the passengers, luggage and type of corporate journey.
Use exact destinations so each movement fits correctly into the wider corporate itinerary.
Establish suitable contact details and clear pickup instructions so passengers understand their movement.
Provide the flight details, passenger numbers, luggage requirements and destinations for your corporate group. The movements can then be assessed as part of one coordinated transport programme.